Document request tracking

Who it is for

Finance controllers, consolidation teams, and audit engagement managers who juggle long Prepared-By-Client (PBC) lists across one or more Hong Kong entities. If requests currently live in email threads, chat pins, and shared drives with no single owner of record, this engagement is built for you.

Result

You receive a maintained request register for the audit: each line has a requester, preparer, due date, evidence type, and status (outstanding, received, queried, closed). Auditors and preparers look at the same list. Open items shrink in a controlled way instead of resurfacing at clearance.

Scope included

• Build or import the opening PBC / document request list from the auditor’s first letter
• Assign owners on the client side and note auditor contacts per area
• Track bank and receivable confirmations separately from routine ledger pulls
• Daily or thrice-weekly status refresh during peak fieldwork weeks
• Query log for items returned with follow-up questions
• End-of-engagement archive of closed requests with timestamps

Excluded

• Performing the financial statement audit or issuing an auditor’s opinion
• Accounting preparation of the underlying schedules themselves (unless booked as a separate readiness engagement)
• Legal advice on Hong Kong Companies Ordinance filings
• Hosting of confidential source documents on our systems beyond agreed transfer methods

Provider and process

Autoworkflowpro coordinators based around Wan Chai run the register. Kick-off covers entity map, auditor firm, reporting deadlines, and naming conventions for files. Mid-engagement, we escalate overdue lines to the named controller. Close-out delivers a final closed-list summary for your audit file.

Timeline and delivery

Most statutory audits need six to fourteen weeks of tracking from first request letter through clearance. Work happens through scheduled video check-ins and optional meetings at Harbour Centre, 25 Harbour Road, Wan Chai, Hong Kong. File exchange follows your firm’s approved channels.

Preparation

Share last year’s PBC (if any), the current auditor request letter, entity chart, and preferred contact for each process owner. Agree file-naming rules before the first batch of uploads.

Pricing basis

Quoted per engagement based on entity count, expected request volume, and whether interim and year-end cycles are both covered. See Rates for typical ranges. Next step: request a scoping call.